Payroll & Benefits Senior Specialist

“If we can get one child adopted into a loving family, all our work will be worth it.”
– Dave Thomas

Join us as we champion our mission to dramatically increase the number of adoptions of children waiting in North America’s foster care systems. We’ve helped more than 16,000 young people find safe, permanent homes across the United States and Canada, but our mission is not complete. Invest your career in making a difference and join the Dave Thomas Foundation for Adoption team.

We offer a supportive workplace where you can make an impact. We are dedicated to creating a diverse, inclusive and equitable work environment for Foundation staff, while advocating for measurable change toward racial equity within the child welfare system.

We are seeking excellent talent to help advance our mission. Located in Dublin, Ohio we are looking for a collaborative and detail-oriented payroll & benefits senior specialist to join our Human Resources team. In this role, you are responsible for the accurate and efficient administration of payroll and benefit operations while providing support across human resource functions. You play a critical part in processing payroll accurately, leading day-day benefits and leave management activity and maintaining compliance with applicable regulations. If you bring a proactive, solutions-oriented approach, a strong attention to detail and are motivated by mission-driven impact, we encourage you to learn more about the role and apply!

Key Deliverables

1.     Administer payroll processes and HRIS system management; accurately process bi-weekly and off-cycle payroll transactions, maintain payroll configurations (earnings / deduction codes, tax settings, benefits, garnishments, taxes and other deductions); serve as the primary point of contact for payroll and tax support

• Audit and reconcile payroll data; conduct monthly reconciliation process between payroll and insurance invoices; collaborate with finance department to research variances and provide troubleshooting support as needed
• Ensure accurate calculations, withholding and reporting of federal, state and local payroll taxes; support compliance with multi-state payroll tax and unemployment insurance regulations

2.    Manage day-to-day benefits administration; ensure qualifying events and employee inquiries are resolved in a timely, error-free manner; effectively communicate benefit offerings, changes and updates to employees; facilitate annual open enrollment process; review benchmarks and best practices to identify opportunities and benefit enhancements; serve as primary contact with benefit brokers and insurance carriers

• Ensure compliance with ERISA, ACA, HIPPA and other applicable regulations, including administration of workers’ compensation (BWC) and unemployment compensation programs
• Develop employee communications and education materials related to payroll and benefits

3.     Manage all COBRA, FMLA, ADA and general leave inquiries; ensure consistency and compliance with internal policies; guide employees through the interactive process and ensure compliance with federal and state laws; lead unemployment and worker’s compensation insurance and claims


4.     Update and maintain employee personnel and medical records, including the Foundation’s HRIS; ensure all data is accurate, up to date and secure; conduct audits; handle confidential matters with discretion; implement process improvements to streamline HRIS reporting & data management

5.     Provide other generalist duties including assist with the planning, coordinating and set-up of various HR and all-staff events; provide guidance and recommendations for employee job classifications, compensation, and employee handbook; create and run reports, update HR data and metrics, fulfill HR purchases, oversee compliance with mandated postings and draft and facilitate monthly newsletter

What you Bring:

• Bachelor’s degree in human resources business administration or related field
• 4+ of relevant experience in human resources required, 6+ years preferred
• Direct experience in payroll and employee benefits administration with in-depth knowledge of payroll laws, tax regulations and accounting principles
• Strong experience with HRIS software, Paylocity preferred
• Proficient knowledge of employee benefits programs, including health and welfare plans, retirement plans, disability, COBRA and leave administration
• Exceptional organization skills, attention to detail with a high level of accuracy
• Advanced Excel skills, including data reconciliation and analysis; knowledge of project management tools (e.g., Asana)

Our Benefits
At the Foundation, our team is committed to providing unwavering dedication to change the journey for children lingering in foster care. We value each member of our team and we are committed to taking care of you. Beyond joining our talented team and the opportunity to make a difference, we are proud to offer our employees a competitive compensation and benefits program, including:

• Flexible, hybrid schedule arrangement for most positions allowing employees to choose to work from home up to two days a week
• First day of hire medical, dental and vision insurance coverage for you and your family
• Employer-funded health reimbursement account (HRA). The HRA is a tax-advantaged account, funded solely by the employer to help you pay for medical expenses.
• Employer-paid basic life insurance, short-term disability and long-term disability
• Eligibility for a 403(b)-retirement match program up to 5%
• Adoption-Friendly Workplace providing financial benefits and paid time off for adoptive parents
• Generous paid time off, including paid holidays, paid personal, vacation and sick days as well as parental leave, adoption leave and foster care leave
• A connected team environment that embraces a commitment to diversity, equity and inclusion
• Career advancement opportunities and continued education
• A comprehensive offering of additional voluntary benefits!

 
The Dave Thomas Foundation for Adoption is an equal employment opportunity employer and does not discriminate against any employee or applicant based on race, color, religion, religious beliefs, political affiliation, creed, HIV/AIDS status, ethnicity, sex, age, national origin, ancestry, disability, sexual orientation, gender, gender identity, gender expression, pregnancy, marital status, familial status, veteran/military status, predisposing genetic characteristics, domestic violence victim status, prior arrest or any other category protected by applicable law. Any employee who engages in such conduct is subject to disciplinary action, up to and including discharge.